Rules & Regulations of China Watch Jewellery & Gift Fair
Definition
1. In these conditions, save as the context otherwise requires:
【 Conditions 】 means these Terms and Conditions of Application and the Exhibition Rules and Regulations are amended from time to time by the Organizer.
【 Exhibition 】 means the exhibition to be organized by the Organizer as specified in the application form.
【 Exhibition Venue 】 means Shenzhen Convention & Exhibition Center situated at Futian Central District, Shenzhen, 518026 P.R.China.
【 Space 】 means area of Exhibition venue allocated to Exhibitor for the purpose of exhibiting at the Exhibition in accordance with clause 8 of the Conditions.
【 Raw Space 】 means the empty floor Space for Customer Special Built.
【 Standard Booth 】 means a booth in accordance with clauses 17 and 18 of the Conditions.
【 Exhibitor 】 means a legal company or relevant representative organization applying to exhibit at the Exhibition or, as the case may be, whose application to exhibit at the Exhibition has been accepted by the Organizer.
【 Organizer 】 means Shenzhen Watch & Clock Association, which as promoter, Organizer and Co-organizer, is responsible for the regulation and control of all aspects of the Exhibition.
【 Publicity Material 】 means the promotional gifts, catalogues, pamphlets and all and any advertising and publicity material whatsoever which an Exhibitor wishes to display, distribute or use at the Exhibition.
2. Eligibility for the Conditions of Participation
2.1 The Organizer has absolute discretion in the admission of Exhibitors. Until an Exhibitor's application has been accepted in writing by the Organizer, no rights to exhibit are granted notwithstanding payment or acceptance of the full rental submitted with the application. The Organizer reserves the right to decline any application without giving any reason.
2.2 All Exhibitors must be legally registered companies or their relevant representative organization either in China or in their country of origin. The Organizer may require Exhibitors to produce a copy of their business registration certificate, or other company registration documents at any time. If requested, Exhibitors should produce other certifications besides Certificate of Origin, Importation Documents, Certificate of Intelligent Property Rights, Certificate of Trade Mark and the relevant license issued by Government.
2.3 Exhibitors should provide the information about business during the fair and turn in the Questionnaire on time. Otherwise, the organizer don't offer Move-out pass. Unless the exhibitor approve , the Organizer don't release any relevant information outside. But General Statistic Data may be released without exhibitors' approval.
3. The Space is licensed strictly to the Exhibitor for trade promotion purpose only for the duration of the Exhibition. Exhibitor is required to use the Space allocated in a manner stipulated by the Organizer both during assembling and installation of Stand as well as at the Exhibition. The Organizer reserves the right to clear all or part of the Space allocated to the Exhibitor at Exhibitor's expense without notice should they not be satisfied with the way the space is being used. Save as provided in these Conditions, no Exhibitor shall have any claim for any refund in respect of the Space rental or any other monies paid.
Payment
4. The appropriate application deposit for Space, which shall be non-refundable, (save as provided in these Conditions), must accompany each application.
5. The Organizer reserves the right to demand additional, non-interest bearing deposit(s) at any time as a guarantee for the cost of actual or potential damage.
6. In the event that an application for Space is not accepted by the Organizer, the application deposit paid shall be refunded without interest to the applicant within 30 days from the date of notice of rejection of the application.
7. If an Exhibitor withdraws, for whatever reason, its application before receipt by it of a rejection of its application or after its application has been approved; the application deposit paid will be forfeited.
Space Allocation
8.1 The Organizer has absolute discretion in allotting Space for Booths and the location of such Booths. All decisions to such effect shall be final and no request for change will be entertained.
8.2 Any Exhibitor who wishes to use a name on its Booth which is different to that submitted on its application form must submit notice of this change to the Organizer at least two months prior to the commencement of the Exhibition.
9.1 The Exhibitor's license to exhibit at the Exhibition and to use, on a non-exclusive basis, the Space or Booth licensed to the Exhibitor is personal to the Exhibitor and shall not be transferred, assigned, sub-contracted or otherwise howsoever shared with any third party. Without the official literal approval of the organizer, Any Exhibitor who is found to have transferred, assigned, sub-contracted or otherwise howsoever shared its Space or Booth with a third party, will be obliged to immediately withdraw from the Exhibition, dismantle its Booth and remove its exhibits at its own expense.
9.2 In order to promote, distribute, display any material or allow the presence of the personnel of a subsidiary or an entity for whom the Exhibitor is acting as a formal agent or distributor, on its Booth, the Exhibitor must apply in writing to the Organizer for permission at least two months prior to the Exhibition together with supporting documents indicating the connection between the Exhibitor and the third party. Such permission shall be given at the absolute discretion of the Organizer.
9.3 The Organizer has the right at their absolute discretion to prevent Exhibitors from having more than one Space in the Exhibition.
Stand Construction
10. Stands and exhibits shall not exceed the maximum floor loading limit of 5000 kg /sqm
11. The Organizer reserves the right to alter or remove without notice and at the Exhibitor's expense any Booth which differs from the approved specification or any Booth that does not conform to the Organizer's required standard, rules and regulations. The Exhibitor shall have no claim against the Organizer or its agents for any extra cost of replacing its Booth to conform to the Organizer's required standard, rules and regulations or for any other losses or damages.
12. Exhibitors taking up Raw Space may appoint either the official booth contractor or their own contractor to design & construct their [Exhibition] Booths, the design of which must be submitted to the Organizer for approval as provided in these Conditions.
13. Work of any kind carried out at the Exhibition Venue must conform to the current local regulations in force in China and those specified by the Organizer. This applies to the Exhibitor, its agents, contractors and subcontractors. The Organizer reserves the right to stop any work which contravenes with any of these regulations and the Exhibitor shall have no claim against the Organizer or their agents for any other losses or damages.
14. The suspension of Booth or lighting fittings from the ceiling structure of the Exhibition Venue will not be permitted unless prior approval in writing is obtained from the Organizer.
15. Fixings to the surface of the floors to secure margin boards and other booth fittings will not be permitted unless prior approval in writing is obtained from the Organizer.
16. The removal and disposal of crates and booth fittings or materials are not covered by the rental and are subject to an additional charge.
Standard Booths (Details specified as Standard Booth Rules & Regulations)
17.1 Standard Booths are provided by the Organizer's official contractor and are of a standard design. The organizer has rights to alter any facilities available before opening of the fair.
17.2 No variation of the fascia board, lettering and the fittings of the Standard Booth shall be allowed unless prior written approval is given by the Organizer. If special need, for example, alternation of booth space, add or delete facilities, the organizer should be informed one month prior to the fair.
18.1 No decoration, booth fitting or exhibit shall exceed 2.5m in height or the height of the Standard Booth, whichever is lower. Any facilities provided by non-organizer should not install on the materials of Standard Booth.
18.2 No additional booth-fittings or display maybe attached to the Standard booth structure. No nails, fixtures, paints of any kind are allowed to be affixed to the layers, fascias, partitions or ceiling. Exhibitors are liable to any damage caused by above-mentioned at the Fair.
18.3 Exhibitors could not move any exhibiting facilities in others booths without any approvals. If any additional facilities required, Exhibitors should apply to the contractor and pay the rental charges.
18.4 Exhibitors should apply and pay to the appointed contractors on the spot if cancel any facilities and modify the position of showcases or spotlights.
Custom-built Stands on Raw Space (Details specified as Raw Space Rules & Regulations)
19. Original Plans and design proposals for Raw Space must be submitted to reach the Organizer for approval not later than one month before the Exhibition. Drawings submitted must be a reasonable scale of not less than 1:100, fully dimensioned and must contain information such as floor plan, stand elevation, fittings, carpeting, colours and materials to be used, moving exhibits, audio-visual equipment, weights and point loading of exhibits. No decoration, booth fitting or exhibit shall exceed the height regulated by the organizer.
20. No custom-built booth may be erected at the Exhibition Venue unless the plans and design proposals thereof have been approved in writing by the Organizer, which approval may be withheld by the Organizer without a reason being necessary.
21. All custom-built stand designs, booth materials used and its construction must conform to the rules and regulations of the Exhibition Venue and those of any public authority or department of China .
22. The transporting, assembling, dismantling and the removing of custom-built booths the responsibility of the Exhibitor. All such work must be carried out according to the arrangements and within the time limits specified in these Conditions or otherwise by the Organizer.
Electricity
23. Only electricity can be used as a source of light or power in the Exhibition Venue.
24. All electrical works shall be carried out at Exhibitor's expense by the official contractor appointed by the Organizer. Design plan or proposals for electrical installation must be submitted to reach the Organizer for approval not later than one month before the Exhibition. The Organizer may require amendments or variations to be made to the design plan or proposals before approving the same, or may withhold approval at their discretion.
25. Electric current will be supplied in 220 volt, single phase with 50HZ or 380 volt, three phase, 50HZ.Current of a higher voltage will be supplied subject to prior arrangement with the Organizer.
26. Electricity, whether from the mains, batteries or generators shall be supplied only through the exhibition Venue's official contractor.
Use of Stand & Safety
27. Precautionary measures such as guards or other means of protection must be taken to protect the public from any moving or working exhibits. Such moving or working exhibits shall only be demonstrated or operated by persons authorized by the Exhibitor and shall not be left running in the absence of such persons. Display of such working or moving exhibits must have the Organizer's prior written approval.
28. The use of laser products at the Exhibition requires prior approval in writing from the Organizer. Application for approval of such must be submitted to reach the Organizer not later than one month before the Exhibition opening.
29. Publicity Materials may only be distributed form the Exhibitor's own booth. No advertising, demonstration or canvassing for business, including the staging of any fashion show, will be allowed at the Exhibition Venue unless the Organizer's advance approval in writing is obtained.. No exhibits or advertising signs shall be placed outside the confines of the Exhibitor's booth.
30.1 The Exhibitor may only display exhibits and Publicity Material, which correspond to the product category zone, if any, chosen by the Exhibitor on its application form for space allocation at the Exhibition.
30.2 Only exhibiting activities are allowed on the fair. Referring the retails and sales, the exhibitor should abide by the rules of Administration for Industry and Commerce of State. The exhibitors should indemnify against all relevant costs, expenses and damages if any.
31.1 No stickers, posters, hangers or other materials shall be allowed to hang on fascia boards.
31.2 No food or drinks should be taken into the exhibition halls. Only Having food or drinks on the indicating regions.
32. Gas-filled balloons shall not be permitted at the Exhibition Venue under any circumstances.
33. Exhibitor's stand must be manned by an authorized and competent representative of the Exhibitor at all times during the Exhibition. Such representative must be fully conversant with the Exhibitor's products and/or services and shall be duly authorized to negotiate and conclude contracts for the sale of the Exhibitor's products or services. The Exhibitor shall produce confirmation that the representative shall comply with these Conditions and with any and all directions, which the Organizer or its agents may give before or during the Exhibition.
34. Organizer shall be entitled at their sole and absolute discretion to require forthwith to be removed, and to remove, at the Exhibitor's expense, from any Stand or any area or Space made available to any Exhibitor, any goods, publicity material, item or things displayed or placed there without any obligation to give any reason therefore, and without incurring any liability for any loss, damage or expense whatsoever incurred by the Exhibitor or any other person as a consequence here of.
35. (a) The Exhibitor warrants that the exhibits and packages thereof and the Publicity Material or any other part of the display on the Stand do not in any way whatever violate or infringe any third party's rights including all intellectual property rights including but not limited to trade marks, copyright, designs, names, and patents whether registered or otherwise, and agree to fully indemnify the Organizer and its agents and contractors against all costs, expenses and damages arising from any third party's claim of infringements by the Exhibitor and/or the Organizer of such third party's rights.
(b) The Exhibitor agrees that it will comply with any Exhibitor's Brief on the Protection of Intellectual Property Rights at Exhibition of China Watch Jewellery & Gift Fair that the Organizer may issue from time to time, including abiding by any complaint procedures and penalties stated in the Exhibitors' Brief, whether as a complainant of infringement of intellectual property right or as a party subject to any such complaint.
(c) If a complainant files a complaint with the Organizer in accordance with the Exhibitors' Brief and requests the Organizer to take action against an Exhibitor, the complainant agrees to hold the Organizer, its agents and contractors (including their legal advisors) harmless and to fully indemnify each and every one of them against any and all liabilities, losses, costs (including Legal costs), expenses and damages of any nature whatsoever incurred or suffered by any of them as a result of or however arising from any action that the Organizer, its agents or contractors (including their legal advisors) may take in reliance of or as result of such complaint filed by the complainant, or any other requests, directions or instructions made or given by the complainant pursuant to such complaint. The complainant further agrees not to take any legal action or make any claim or demand against the Organizer, its agents or contractors (including their legal advisors) in relation to such complaint and the alleged infringement of intellectual property rights.
(d) Any music performance, including the use of music recording for fashion show should be permitted by the relevant organization. Any charges or costs should be paid by the exhibitors respectively.
36.1 Stand assembling, installation and decoration must be carried out within the time limits specified by the Organization. If not completed by that time any charges should be at the Exhibitor's expense.
36.2 Repairs or alterations to the Stand or displays may only be carried out after the Exhibition is close to the public and with prior agreement of the Organizer.
37. No Stand or exhibits shall be dismantled or removed before the official closing time of the Exhibition on the last day of Exhibition unless special permission has been given by the Organizer.
38. All audio-visual equipment must be sited and be of a noise level so as not to cause any inconvenience to other Exhibitors or visitor.
39. No Exhibitor shall engage in or permit filming, sound or video recording, telecasting and broadcasting at the Exhibition Venue unless prior written approval is obtained from the Organizer.
40. Public auctions shall not be permitted at the Exhibition Venue under any circumstances.
41 Full particulars of all personnel, agents or representatives of the Exhibitor must be submitted to the Organizer for approval and registration before they may be admitted to the Exhibition Venue. All such personnel, agents and representatives of the Exhibitor as are approved by the Organizer (authorized personnel) will be issued badges for identity and admission purposes. The Exhibitor shall procure that as authorized personnel:
(a) display their badges conspicuously whilst at the Exhibition Venue;
(b) do not pass their badges to any other person;
(c) return their badges to the Organizer at the conclusion of the Exhibition or, if earlier, upon demand by the Organizer;
(d) comply with all obligations expressed to be imposed by these Conditions on the Exhibitor; and
(e) comply with all obligations imposed on them as the condition of their approval by the Organizer.
Publicity
42. The Organizer shall arrange and be responsible for all publicity arrangements for the Exhibition both overseas and in China and no Exhibitor, or its agents, shall give or cause to be given any interview, public announcement, press statement, or any other publicity whatsoever intended to publicize the Exhibition as a whole.
43. The Exhibitor or their representatives shall not disclose, appropriate or use and shall prevent its representative at the Exhibition from disclosing, appropriating or using any technical or confidential information regarding the business or affairs of the Organizer or any of the Exhibitors at the Exhibition acquired by way of the Exhibitor's license to exhibit at the Exhibition.
Move-in and Move-out of Stand Materials & Exhibits
44. Exhibitor shall move-in to the Exhibition venue according to the arrangements and within the time limits specified by the Organizer
45. The arrangement and payment for transporting goods to and from the Exhibition Venue, receiving, decorating and removing its exhibits are entirely the responsibility of the Exhibitor.
46. No trolleys shall be allowed in any carpeted areas of the Exhibition Venue.
47. All exhibits, Stand materials and the like shall be removed immediately after the closing of the Exhibition according to arrangements and within the time limits specified by the Organizer. Any exhibits or Stand material left behind at the Exhibition Venue shall be deemed abandoned and shall be disposed of by the Organizer at the expense of the Exhibitor concerned. All proceeds (if any) of such disposal shall be retained by the Organizer.
48. The Organizer reserves the right to appoint one or more exclusive contractors(s) to handle the movements of all goods and exhibits in and out of the Exhibition Venue, whereupon the Exhibitor shall be obliged to hire the services of such exclusive contractor(s).
49. The Organizer reserves the right at any time to bar access to or delete the link between the Organizer's Web site and the Exhibitors' Wed site at the Organizer's absolute discretion without notice and without giving any reasons therefore.
50. The Exhibitor irrevocably waives all rights to bring any claim or action against the Organizer for any loss, damage or injury which may arise as a result of the way in which the linked site is depicted or portrayed on or accessible from the Organizer's Web site.
51. The Organizer shall not be responsible for any illegal or unauthorized use of materials from the Exhibitor's Web site or other infringement conducts of any visitors to the Exhibitor's Web site via the link on the Organizer's Website.
52. The Exhibitor undertakes to indemnify and at all time to keep indemnified the Organizer from and against all losses, liability, actions, proceedings, claims, damages, costs and expenses whatsoever and wherever arising which the Organizer may suffer or incur by reason of or in relation to or otherwise associated with its link with the Exhibitor's Web site.
Exclusion of Liability
53. None of the Organizer, its agents, representatives, contractors or employees shall be liable in any way whatsoever in respect of loss, injury or other damages other than death or personal injury caused by the negligence of the Organizer or its employees, suffered by or caused to the Exhibitor, its representatives, employees, contractors or agents or the products or other property of the exhibitor or such parties or any exhibitor or visitor.
54.. The Organizer shall not be responsible in any manner whatsoever for the consequences of any introduction or commercial transaction made during or as a result of the Exhibition.
55. The Exhibitor undertakes to indemnify and at all times hereafter to keep indemnified the Organizer, its employees and agents on demand from and against all loss, liability, actions, proceedings, claims, damages, costs and expenses whatsoever which it may suffer or incur by reason of or in relation to the agreement hereunder or by any breach by the Exhibitor of these Conditions.
56.The Organizer is not responsible for exhibitors' displays, exhibits and stands against loss or damage by theft, fire, public (including occupier's liability) and any other natural causes.
57.1 The Exhibitor shall be responsible for effecting insurance which shall include (but not limited to) its displays, exhibits and stands against loss or damage by theft, fire, public (including occupier's liability) and any other natural causes, and shall produce such policy of insurance to the Organizer upon request.
57.2 The Exhibitor shall take out insurance policies to cover itself against all potential liabilities imposed on it in these Conditions as well as possible legal liability for negligence and shall produce such policy of insurance to the Organizer upon request. Exhibitor is fully liable for any loss or damage caused by an act or omission of the Exhibitor or its representatives, employees or agents to any property of the Exhibition Venue, the other Exhibitors or the Organizer.
58. The Organizer reserve the right to exercise a general lien over any property the Exhibitor has in the Exhibition Venue in respect of all monies due to the Organizer (including claims for damages) in connection with the Exhibition.
Waiver
59. The waiver by the Organizer of any of these Conditions shall not prevent the subsequent enforcement of these Conditions and shall not be deemed to act as a waiver in respect of any subsequent breach.
Termination of Right to Exhibit
60. The Organizer shall have the right to terminate without notice an Exhibitor's right to exhibit in the Exhibition and to close the Stand immediately at the Exhibitor's expense in any of the following circumstances:
(a) if an Exhibitor or any of its representatives commits a breach of any of the Conditions or any additional rules and regulations introduced in accordance with clause 65 and 66 of the Conditions; or
(b) if the Exhibitor conducts any activity which, in the opinion of the Organizer, does not conform to the nature and purpose of the Exhibition, or interferes with the rights of other Exhibitors at the Exhibition; or
(c) if the Space or Stand is not occupied by the Exhibitor 30 minutes before the opening hour (as published in the Exhibitor's Manual produced by the Organizer) on the first exhibition day of the Exhibition, the Exhibitor shall be deemed to have cancelled the exhibit Space contracted for, and the Organizer shall have the right to use such Space as it deems appropriate. The application fee paid will be forfeited as if the Exhibitor had cancelled the participation as of such date; or
(d) if the Exhibitor's display on its stand incorporates less than 60% of its display area exhibiting the appropriate products corresponding to the product category zone, if any, chosen by the Exhibitor on its application for allocation of Space at the Exhibition; or
(e) if the Organizer in its sole and absolute discretion decide that such right shall be terminated.
61. In the event that an Exhibitor's right to exhibit in the Exhibition is terminated under 60(a), (b), (c) or (d), the exhibitor shall have no claim for refund of any monies paid against the Organizer.
62. The Organizer shall return to the Exhibitor all rental paid in the event of a termination of the Exhibitor's right to exhibit under 60(e). The Exhibitor shall have no other claims against the Organizer for any of its loss or damages in connection with any such termination.
Cancellation of Exhibition
63. The Organizer reserves the right to change the Exhibition to other date(s) (including without limitation to postpone to later date(s)) as the Organizer deems fit, or cancel, alter in character, reduce in scale, shorten or extend the duration of the Exhibition at any time without incurring any liability whatsoever to the Exhibitor due to circumstances outside the Organizer's control including but not limited to war, health concerns (such as Severe Acute Respiratory Syndrome), embargo, civil unrest, legal proceedings or government regulations that make it impossible or impractical or undesirable for the Organizer in their absolute discretion to hold the Exhibition as initially planned. The Exhibitor shall have no claim against the Organizer or its agents or representatives, whether for loss or damage, or return of all or part of any money paid by the Exhibitor in respect of any postponement, cancellation, alteration, reduction, shortening or extension made in accordance with this provision.
64. The Organizer reserves the right to change the plan, site character or venue of the Exhibition at any time without giving notice to the Exhibitor. Proportional allowance for space rental may be made if deemed appropriate by the Organizer (in their absolute discretion) but they shall not be liable for any further compensation to the Exhibitor.
Additional Rules & Regulations
65. The Organizer reserves the right to interpret, alter and amend any of these Conditions and to issue additional rules and regulations at any time they consider necessary for the orderly operation of the Exhibition.
66.All interpretations of these Conditions and any additional rules and regulations by the Organizer shall be final.
67. The Exhibitor shall abide by the rules and regulations of the Exhibition Venue, which are deemed to be integral parts of and incorporated into these Conditions. In the event of conflict between the provisions of such rules and regulations and these Conditions, these Conditions shall prevail. Copy of the rules and regulations of the Exhibition Venue is available from the Organizer on request.
Governing Law
68. These Conditions shall be governed by and construed in all respects in accordance with the laws of China and as per the final interpretations of laws by the China Courts.
Organizer: Shenzhen Watch & Clock Association |
